Funding for GSC Representatives
The GSC budgets funding for the use of the GSC Representatives, and currently up to $250 per eligible representative per period is available for allocation towards events targeted towards the Representatives' constituencies (department, dormitory, or otherwise). The Fall period covers October 16 to February 15, and the Spring period covers February 16 to October 15.
In order to use this funding, the Representative must be in good standing in regards to attendance at General Council Meetings (no more than one unexcused absence during the funding period), and have attended at least one Committee meeting during the period in which funding is requested. Contact the GSC Vice President (gsc-vice-president[at]mit[dot]edu) before you hold the event for which you plan to use the GSC Representative funding to make sure that it is eligible. Reimbursements must be submitted using the GSC Representative Reimbursement Form.
Representative funding may be used for, but is not limited to:
- mentoring/advising events
- hospitality events for doctoral qualifying exams
- social activities involving multiple labs or departments
- orientation events
- study or "stress-relief" breaks in graduate residences
- department-wide retreats or socials
Requirements for Use of GSC Representative Funding
- Prior to the event or expenditure, contact the GSC Vice President (gsc-vice-president[at]mit[dot]edu) to make sure that the event or expenditure is appropriate for GSC Representative funding.
- Events must be open to all graduate students within the Representatives' constituency, and should be designed to provide a social atmosphere apart from the typical realms of the classroom and laboratory.
- Funds may be used for food, beverages, paper goods, entertainment, and other expenses related to the event, subject to the Institute and GSC Alcohol Policies. Up to $5 / person will be reimbursed for food expense.
- The events should be held at a time and place that promotes maximum attendance from each constituency involved. Events must be advertised to the entire participating constituency:
- including the GSC logo
- using the Events Calendar at least one week prior to the event
- via email to the department/residence graduate student mailing list or via the departmental/residential graduate administrator, cc'ing the GSC Vice President (gsc-vice-president[at]mit[dot]edu)
- Only original itemized receipts will be reimbursed. A credit card receipt without itemization is not sufficient. Sales tax will not be reimbursed. Get a copy of the ST-2 and ST-5 forms from MIT Procurement.
