Date: Mon, 07 Oct 96 12:37:41
From: kathy@MIT.EDU (Katherine K. Allen)
To: ilead@MIT.EDU
Subject:   Process for IS Promotions/Equity Increases -- Oct 1996

Below is the current process to be followed in recommending and 
documenting proposed promotions or equity increases of IS administrative 
staff, and for the proposed promotion of support staff to administrative 
staff.  Recommendations are generally made by a Coordinating Director 
(CD) or a Team Leader (TL).  "TL" is used below to describe the steps of 
the process.  Please let me know if you have questions, need 
clarification, etc. 
                                         
                                                .... Kathy

1.  TL makes promotion recommendation to CD.
2.  CD discusses recommendation [inc $$] with JDB. JDB gives verbal OK 
    or "not now." 
3.  TL writes draft promotion recommendation, using the attached  
    template, giving specific examples of candidate's performance in 
    all categories.
4.  CD reviews TL's draft recommendation, and may suggest revisions.
    Once revisions made, CD approves recommendation and submits to KKA, 
    with brief cover memo supporting recommendation, and requesting 
    specific % and $ increase -- cc'ing Kenia Franco, IS Personnel 
    Officer, with copy of recommendation.
5.  KKA (CD, if needed) discusses promotion and $$ increase with Kenia 
    Franco to (hopefully!) receive verbal approval.
6.  NOTE: Promotions to MIT classification "IO" and > require review and 
    approval of ITLT.  In these cases, CD distributes copies of 
    recommendation to ITLT for review prior to discussion at ITLT 
    meeting.  If aproved by ITLT, JDB signs recommendation. 
7.  KKA writes [JDB] letter to WRD seeking his approval. 
8.  WRD informs KKA of approval/disapproval within 1-2 weeks. KKA 
    informs CD/TL.  If approved, Kenia Franco initiates appropriate 
    Personnel actions. 


***** ATTACHMENT *****
        
           TEMPLATE FOR IS PROMOTIONS and EQUITY INCREASES
           _______________________________________________                

Please follow this template when writing promotion or equity increase 
recommendations for administrative staff -- or promotions of support 
staff to administrative staff.

1. Give examples of outstanding task or project performance.  These
   examples must demonstrate that the candidate is clearly working
   at the recommended level. Include examples that show how these 
   projects or tasks relate to the responsibilities of the desired 
   position.  Document that candidate is performing his/her duties    
   according to high standards.

2. Highlight areas of technical proficiency. Include examples to show 
   how candidate is operating at a level that warrants this promotion.  
   Has candidate mastered a certain level of technical proficiency?

3. Note areas of improvement in the candidate's education or training.          
   This would include formal courses, as well as seminars and            
   self-taught courses.

4. Evaluate candidate's teamwork and professionalism.  Areas to 
   document include reliability, dependability, accessibility, 
   responsibility, and respect by peers and clients.  Does candidate 
   put in extra effort to complete a project when needed?  Can 
   candidate be depended upon to complete projects on schedule?  Is 
   candidate available to others who need his/her help?  Does    
   candidate put team goals above individual goals?

5. Note areas in which the candidate has shown initiative.  Has the   
   candidate recognized a need and taken steps to fill it without 
   being told?

6. For supervisory positions, give examples of how the candidate 
   functions in the areas of firmness, fairness and consistency.  For    
   example, does he/she give timely criticism and praise?  Is the 
   balance of criticism and praise appropriate?  Give examples of 
   candidate's communication skills.

7. Include a summary table showing the candidate's job history at MIT, 
   including start date, dates of promotions with increases, and dates   
   and amounts of salary increases.

8.  Attach candidate's current resume.