Every Agenda entry has an access level that controls other users' abilities to view and modify the information. The four access levels are personal, confidential, normal and public.
Access rights control how much of your Agenda information other users can view and edit.
The Address Book allows you to store extensive information about friends, family and co-workers. You can publish selected Address Book entries for other users. You can also export your Address Book in a variety of file formats and create customized filters to sort your Address Book entries.
A person or resource's attendance status indicates whether they have accepted an entry, refused it or will confirm their attendance status later. You can view attendance status in the People/Resources tab of an entry. You can set your Agenda preferences to display meetings color-coded by attendance status.
When configuring server connections, you may be able to choose an authentication mechanism, which instructs the client how to authenticate against the server. Most mechanisms involve the use of a user name and password, but your server may be set up to support a ticket-based mechanism such as Kerberos. Consult your system administrator for more information.
When configuring server connections, you may wish to enable compression. This reduces the number of bytes passing between your Oracle Calendar client and the server. Over a high-speed local area network, there is little advantage to enabling compression; however, you may want to configure an alternative compression-enabled connection for use over a dial-up connection.
Conflicts are found when you propose a meeting time during which one or more of the people or resources you invited already have another meeting scheduled.
A connection is a collection of settings saved under one name, and is used to connect to your calendar server. The settings include the name of the server, the node and the authentication, compression, and encryption mechanisms to use when connecting.
Daily notes can be used to remind yourself about things you need to do over the course of a day. You can invite others, set repeating daily notes and set reminders and access levels for them. Daily Notes do not block off any time in your Agenda.
The date selector can be used to set dates when creating or editing Agenda entries. To access the date selector, click the Calendar button in the <Entry> dialog box. You can also use the date selector to go to another date in the Agenda views.
Create day events to mark special occasions and other important dates. Invite others, make your day events repeating and set reminders and access levels for them. Day events do not block off any time in your Agenda.
Designates are users who have been granted the rights to create and modify Agenda entries on behalf of another user.
When configuring server connections, you may wish to enable encryption to ensure that the data you pass between your Oracle Calendar client and the calendar server is encrypted. There are several encryption mechanisms from which to choose. If you have a secure connection to the server, you may wish not to use encryption, or you may wish to use one of the basic mechanisms. On less secure networks, however, you may wish to use a stronger encryption mechanism.
Entries are the individual items that appear in your Agenda. Meetings, daily notes, day events, holidays, and tasks are all types of entries. Entries in your Address Book are called contacts.
External attendees are attendees who do not have Oracle Calendar accounts. They appear in Agenda entries with the External Attendee icon. Entry owners can accept or decline Agenda entries on behalf of external attendees.
The Global Address List (also referred to as the GAL) contains all calendar users, resources and event calendars on the calendar server. It may also include non-calendar users.
You can create groups containing people and resources that you regularly schedule. There are four different types of groups: Public, Private, Administrative, and Members-only.
In addition to setting access rights to your meetings, you can also set importance levels. There are five importance levels: highest, high, normal, low and lowest. You can set your Agenda preferences to display meetings color-coded by importance level.
A repeating entry has multiple instances. You can add per-instance details, personal notes, or an attachment for one or more selected instances. The details, personal notes, or attachment you add will then be applied only to the instances you selected in the <Entry> dialog box.
Local users and resources are on the same calendar node as you, unlike remote users and resources which are on a different node.
Meetings are entries that take up blocks of time in your Agenda. You can invite other users and resources to your meetings, create repeating meetings, link tasks and add attachments to meetings.
A node is a calendar database on the server and is identified by a number. Every user and resource belongs to a node. A remote node is another node on the local calendar server.
You can work in your Agenda in online or offline mode. When you work offline, you are not connected to the calendar server. You can only view calendar information in Agendas you have chosen to download. You can still create and edit calendar entries, but your changes will not be applied directly to the server's database. The server will be updated the next time you log into the server and perform a reconciliation.
You can work in your Agenda in online or offline mode. When you work online, your Agenda is directly connected to the server. You can view any other user's Agenda, and you view entries as soon as they are created.
Organizational units are groups within your company or organization, such as Marketing, Sales or Management. These organization units are specified by the administrator and can be used when searching the directory for users.
A user who creates an entry becomes the owner of that entry. No user can modify an entry owned by someone else, unless the owner has specifically granted that user the necessary access rights. You can set your Agenda preferences to display meetings color-coded by ownership.
A password is a secret series of characters that allows users to access their Oracle Calendar Agendas.
You can create personal notes for as many instances of an entry as you want. These notes can be unique for an instance or you can have the same notes for multiple instances. Enter personal notes in the Personal notes text box on the Reply/Notes tab in the <Entry> dialog box. Personal notes are only displayed to their creator and to users who have designate rights for the person who created them.
Give your tasks priority levels to indicate their relative importance. Use letters or numbers, depending on the importance of the task and the convention used in your work environment.
After working offline, sign in to your online Agenda to reconcile the changes that you made to your Agenda while working offline. Reconciliation makes the online and offline versions of your Agenda consistent with each other.
You can set reminders in your Agenda to help you recall when an entry is set to occur. You can choose which type of reminder you would like to receive and when you would like to receive it.
Remote users and resources are on a different calendar server node from the one that you are on.
Resources, such as conference rooms and equipment have their own Agendas. You can book a resource by inviting it to an entry, just as you would with a user.
The server stores Agenda information. When you sign in to your Agenda, you can access the up-to-date Agendas of every other user through the server.
The status bar is displayed at the bottom of the Agenda views. You can add the status bar to your Agenda view or remove it by clicking Status Bar from the View menu.
Use tasks to keep track of any work you have to do. You can link tasks to your meetings, set start and due dates, reminders, and priorities.
Create a tentative meeting by selecting the Tentative check box in the New Meeting or Edit Meeting dialog box. You can set your display preferences to display tentative meetings in a different color in the Day and Week views. To remove the tentative status for a meeting, deselect the Tentative check box.
You can use the time selector (Clock button) to set start and end times when creating Agenda entries. Click and drag the blue arrow to the desired point on the timeline, or use the left and right arrow buttons to move backwards and forwards one hour at a time.
Time slots are the horizontal rows in your Day view and Week view. Customize the size and duration of your time slots by using the Decrease Row Height and Increase Row Height, Increase Time Interval and Decrease Time Interval options in the View menu.