Setting user and resource name formats

From the Tools menu, select Options, then select General.
Select the Formatting tab.
Select the user name format you want to use in your Agenda from the drop-down list.
Select the Generation check box to display any suffixes that appear after a user's name (for example, John Smith III).
Select the organization units you want to use in your Agenda. The organization units you choose are reflected in the sample name display. Look at the example at the bottom of the Name format section to view the results of your selection.
Select the resource name format you want to use in your Agenda.