Scheduling Web conferences

The process of creating Web conferences is very similar to creating standard meetings.

Follow the steps outlined in Creating a meeting entry.
Select the Conferencing tab.
Select the Web Conference check box to enable the fields in the tab.
To set a code that invitees are required to enter before joining this conference, enter the code in the Conference key field. If you do not set a code for the conference key, one will automatically be generated by the system.
Select a Web conference type from the Type drop-down list:
- Regular: The Web conference is accessible to anyone who has been invited, unless the system administrator has disabled inviting external attendees.
- Restricted: The Web conference is accessible only to users who have been invited and have an Oracle Web Conferencing account.
- Public: The Web conference is accessible to anyone who has been invited and will be listed on the Oracle Web Conferencing page, unless the system administrator has disabled inviting external attendees.

NOTE: If the system administrator has disabled inviting external attendees, you cannot invite them to meetings associated with regular or public Web conferences. Similarly, you will not be able to create a regular or public Web conference for a Meeting that has external attendees.

You can enter dial-in information in the Dial-in information field.
If this is a repeating meeting, see Applying modifications to repeating entries for more information on applying Web conference details to one or all instances of the meeting.

Once a Web conference ID is generated by the server, it is added to the meeting entry.

For information on sending Web conference details by e-mail, see Sending an e-mail notification for a meeting.

Scheduling Web conferences

See also: