Searching for users, resources, or groups to add to a list of invitees

To search for users to add to a list of invitees:

1. Create a new entry. See Creating a meeting entry or Creating a daily note or day event entry for more information.

2. Select the People/Resources tab.

3. Click the Search button.

4. Select the People tab in the Directory Search dialog box.

5. Enter a minimum of three characters of the user's surname or given name.

6. Enter any other information you have about the user in the appropriate fields.

7. Click Search. Depending on your preferences, the Oracle Calendar directory, the Global Address List and your personal address book may be searched. The search results are displayed in the bottom section of the dialog box.

8. Select the names of the users you want to add to the list of invitees and click Add. You can click Add all to add all the users in the search results. If you want to remove a user's name from the list of attendees, select the name and click Remove.

To search for resources to add to a list of invitees:

1. Create a new entry. See Creating a meeting entry or Creating a daily note or day event entry for more information.

2. Select the People/Resources tab.

3. Click the Search button.

4. Select the Resources tab in the Directory Search dialog box.

5. Select either the Search by Category or Search by Resource option.
   • If you select Search by Category, use the lists to specify your selections in each category.

   • If you select Search by Resource, enter the name or number of the resource you want to find. A few letters are generally enough.

6. Click Search. The search results are displayed in the bottom section of the dialog box.

7. Select the names of the resources you want to add to the list of invitees and click Add. You can click Add all to add all the resources in the search results. If you want to remove a resource's name from the list of attendees, select the name and click Remove.

To search for group members to add to a list of invitees:

1. Create a new entry. See Creating a meeting entry or Creating a daily note or day event entry for more information.

2. Select the People/Resources tab.

3. Click the Search button.

4. Select the Group tab in the Directory Search dialog box.

5. If you know the name of the group you are searching for, enter the first few characters of it.

6. Select the appropriate Group type check boxes.

7. Click Search. Any matches are displayed in the Groups list.

8. Select a group from the Groups list to display the members of the group in the Members list.

9. Select the names of the group members you want to add to the list of invitees from the Members list and click Add. You can click Add all to add all the group members of the selected group to the list of attendees. If you want to remove a group member from the list of attendees, select the name and click Remove.