Viewing a Meeting | General
(double-click on a Meeting you do not own)
The View Meeting dialog box lists information about a Meeting that you
do not own. The title, date, time, location and list of attendees are displayed.
If it is a Repeating Meeting, the list box at the bottom shows all instances
of the Entry.
Viewing a Meeting | Details
Any file attachments or comments relating to the Meeting are included here.
Click Save as... to download an attachment to your machine. If
you wish to open the file right away, double-click the file's icon. If
you have not associated an application with the type of file you are opening,
you will be prompted to do so.
Viewing a Meeting | Linked Tasks
Use the Linked Tasks section to associate a Task that must be completed
for a specific Meeting. You can link Tasks to Meetings you do not own.
Click New... to create a new Task that will be automatically linked
to the Meeting.
When you print a Meeting that has Tasks linked to it, those Tasks are
included on your printout.
Creating or editing a Meeting | Reminders
Select whether you would like to receive a reminder of your Meeting. Choose
which type of reminder you would like to receive and when you would like
to receive it.
There are two types of reminders you can set for an Entry:
Display Upcoming for reminders appear in the Notes
Pane of your Day or Week View. The upcoming reminder will appear in the
Agenda on every day before the Event starts for the time period
you select.
Remind me reminders (pop-up, e-mail or wireless) appear
at the time you select in order to notify you of the Entry.
- Pop-up: If you select this option, you will receive a pop-up window when you have a new Entry. This option is indicated by the presence of the yellow bell on the status bar, and on the Meetings or next to the Tasks for which you
have set the pop-up reminder.
- E-mail: If you select this option, you will receive an e-mail message when you have a new Entry.
- Wireless:
If you select this option, you will receive a message on your wireless device when you have a new Entry.
Viewing a Meeting | Reply
If other users are invited to the Meeting, changes to your reply will automatically appear in their Agendas as well. If the Meeting's owner changes the time or date of the Meeting, it will appear as a new Meeting in your In-tray, thereby replacing the old Meeting.
Response options:
-
I will attend
-
I will not attend
-
I will confirm later: If you select this option, the entry will remain a New entry in your In-Tray until you select the I will attend or I will not attend option.
After selecting a response, you can indicate that you would prefer another time for the meeting by selecting the I would prefer another time check box.
Select how you would like the meeting time to appear in your agenda by selecting either Free or Busy from the Show time as drop-down list.
For example, if you are not going to attend the meeting but do not want others to book you during that time, you can combine the I will not attend response with Show time as: Busy.
See also:
Create and edit a Meeting
Meeting Colors