Creating or editing a Meeting
(Agenda View | Edit | New | Meeting)
The title, owner, date, time and attendees for the Entry are listed
here.
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Enter the date either by clicking the arrows to the right of the date box
to scroll the date up or down or by clicking the Calendar button to the
right of the date box.
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Enter the start and end time by clicking the Clock button or by using the
arrow keys. The duration adjusts itself accordingly.
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Click Check Conflicts to see if your Meeting conflicts with other
Meetings you or other attendees already have scheduled.
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Click Suggest date/time to search
for a date or time that is convenient for all attendees.
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Click Apply to all to apply changes
to every instance of repeating Meeting.
Inviting users,
Groups and Resources
To add people, Groups or Resources to a list of attendees:
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Type the name of any user or Resource and click the Checkmark button. Resources
must be preceded by r:, re:, or res:.
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If you do not know the name of a user or Resource, click the Search button
to search for it.
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You can add members of a Group to the list of attendees by entering the
Group name, by clicking the Group button or by typing g:, gr: or grp: and
selecting a name from the list.
If this is a Repeating Meeting:
Dates for the Entry are listed at the bottom of the dialog box. By default,
any changes you make to the Entry (e.g. adding or deleting attendees, modifying
the title) will apply only to the dates selected in the list box. Click
Apply to all to apply changes to every instance of the Entry.
Selecting a name when
there are multiple matches
When inviting a user to your Entry, it is possible that more than one user
has the same name, part of their name or initials that you have entered
in the Add section of the People/Resources tab. If this is the case, the
Select Name dialog will appear. Please choose a name from the list provided.
To get a listing of Resources, enter r:, re: or res:. If you would like
a listing of Groups, enter g:, gr: or grp:.
See also:
Viewing a Meeting