conclave packet

Section 94/96 Conclave

2001: A Tech Odyssey

April 6–8

Camp Resolute

Bolton, Massachusetts

http://conclave.mit.edu/

Brothers,

Alpha Chi would like to invite you to join us at Camp Resolute for the Spring 2001 Section 94/96 Conclave! It will be taking place starting the evening of Friday, April 6, 2001, and ending on Sunday, April 8, 2001.

Because we’re holding conclave at a scout camp, we’re able to offer some unique experiences to the brothers. You can learn how to use flint and steel, or develop your leadership skills by working with other brothers to complete a ropes course. Camp Resolute is a modern camp, including existing tent and cabin facilities, flush toilets, and a limited number of showers.

In addition, because the Jewish holiday Passover begins on Saturday, we’re holding a Seder and a kosher for Passover meal option (with catering by a catering company in Boston). There’s more information about this on the Passover page.

If you have any questions that aren’t answered here, please feel free to e-mail us at conclave@mit.edu with your questions. In addition, you’re encouraged to check out the web site at http://conclave.mit.edu/, which contains up to date information about this conclave. You can also register online on the web site.

See you there!

The AX Conclave Committee

Schedule of Events

Friday, April 6

4:00 Registration opens

11:00 Welcome to Conclave!

all evening Fellowship activities

Saturday, April 7

7:30	Wake-up
8:00	Breakfast
9:00	Projects		SAC Meeting	All-day ropes course

10:00

11:00

12:00	Lunch (with kosher for Passover option)
1:00	Meet the New Regional Director	Public Relations	The Structure of the National Fraternity	All-day ropes course	Half-day ropes course
2:00	Using Flint and Steel	What’s a Chapter Skills Program?	Being a Big Brother
3:00	How to Juggle	Making Chain Mail	Tie-dyeing
4:00	How to Find a Job	Fundraising	Sectional meetings (4:00 – 4:45)
			Joint meeting (4:45 – 6:00)
5:00
6:00	Passover Seder
7:00	Banquet (with kosher for Passover option)
8:00	Dance and Games (–1:00)

Sunday, April 8

8:00 Breakfast (with kosher for Passover option)

9:00 Clean up the Camp!

Registration Form

Basic Information						Optional (Leave blank or indicate desired choice)		Cost $35 + cost of optional items, if any
Last Name	First Name	E-mail Address	Chapter	Status Indicate alum, neophyte, pledge, active, friend, or staff	Food Preference Indicate meat or vegetarian	Passover Seder? $8 extra; Indicate meat or vegetarian	Ropes Course $15 extra; Indicate full-day or half-day	Cost $35 + cost of optional items, if any
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
								$
Total Cost							$

Make checks payable to AXcoAPO Conclave.

Send form and check to Conclave Chair, AX chapter of Alpha Phi Omega, 84 Massachusetts Ave. Room 415, Cambridge, MA 02139

or register online at http://conclave.mit.edu/

Event Descriptions

Friday Night

Bonfire, S’mores, and Singing
What do you get when you cross fire, marshmallows, and brothers? Well we’ll find out here. Musical skill not required, but feel free to bring instruments and songs.

Stargazing
Ever have trouble finding the north star? How about Altair? Come explore the sky with Alice, our chapter planetarian (without leaving the ground)

Icebreaker Games and Hot Cocoa
Because you can’t possibly know everyone at conclave yet, and how better to break the ice than with hot drinks?

Movie (2001: A Space Odyssey)
See the tech odyssey our parents thought we’d be on.

Twister, Boggle, and Other Games
Spin — left hand blue. Spin — right foot green. Spin — left ear purple. Wait a second….

Saturday morning

Helping out at Camp Resolute
Clearing trails, moving brush, and cleaning up!

Making Blankets for Project Linus
Project Linus is an organization which provides homemade blankets and afghans to seriously ill children. The organization was founded to provide security blankets to children with cancer, but has extended its mission to aid any child who is seriously ill. Materials will be provided, but people are welcome to bring additional supplies (yarn, fabric, patches, tools, etc.) if they so desire. More information is available on Project Linus at http://www.projectlinus.org.

…and more projects yet to be determined

Full Day Ropes Course
A fun way to develop your leadership and teamwork skills! Work together with other brothers to solve problems on Camp Resolute’s ropes course. The full-day version spends the morning on the low ropes course and the afternoon on the high ropes. You’ll meet new brothers and have a lot of fun. The cost is $15, and spots are limited.

Section Advisory Council Meeting
The Sectional Advisory Council (SAC) is a council of students which discusses section-wide concerns. At this meeting, we will be discussing what the individual chapters want out of SAC. Among planned topics are summer picnic, possible fall sectional service project, SAC chair elections, and anything else that any chapter would like to discuss.

Saturday afternoon

Meet the New Regional Director
Meet and talk informally with our new Regional Director, Bill Reed!

Public Relations
Want ideas on how to publicize your chapter and your service projects?

The Structure of the National Fraternity
If you’ve ever wondered how many regions there are or what the board of directors does, this seminar is for you.

Using Flint and Steel
A skill every brother should have.

What’s a Chapter Skills Program?
What is a chapter skills program and how does it fit into your chapter’s service program? Come and get more information from chapters that have this program and see what it could add to your chapter.

Being a Big Brother
What should a big brother do? How do big brothers fit into your chapter’s membership program? What do you wish your big brother had done differently? What should you think about when you become a big brother?

How to Juggle
No skill required!

Making Chain Mail
Learn how to make anything from armor to jewelry to juggling cubes.

Tie-dyeing
Bring your own shirt, socks, pillowcase, whatever.

How to Find a Job
Looking for a job? Come get useful tips and learn more about the process of becoming employed.

Fundraising
Do your chapter’s ambitions exceed its funds? Are you interested in learning more about raising money for charity? Come get new perspectives on fundraising!

Half-day Ropes Course
Develop your leadership and teamwork skills on the low ropes course! Work together with other brothers to solve problems. The half-day version spends the afternoon on the low ropes course. You’ll meet new brothers and have a lot of fun. The cost is $15, and spots are limited.

Sectional Meetings
Be sure to send two representatives to the sectionals meetings! We’ll be electing section chairs and deciding on a location for the Spring 2002 Conclave. Please remember that sectional dues are due at this time.

Dance and Games
Dance the night away! For those who prefer not to, there will also be a room for cards, board games, and chatting.

Sunday Morning

Clean up the Camp
If you can spare an hour or so before you depart to help clean up Camp Resolute, and leave it in better shape than when you arrived, we would appreciate it! Even a few minutes would be great.

Banquet Information

The banquet will be held in the dining hall at Camp Resolute. Don’t forget about roll call! Dressing up is encouraged but definitely not mandatory. Please be sure to specify vegetarian or meat on your registration.

Banquet Menu

Roast Beef

Roast Turkey

Baked Ham

Vegetarian Lasagna

Vegetarian Stuffed Peppers

Home Baked Beans

Italian Macaroni

Italian or Swedish Meat Balls

Baked Potato

Tossed Garden Salad

Dinner Rolls

Miniature Pastry

Coffee and Tea

Passover Information

Since Conclave this spring is happening at the same time as Passover, kosher for Passover food from a local caterer will be available for anyone who is interested. There will be a Seder on Saturday night, the first night of Passover. Participants will still be able to participate in the general banquet activities, such as roll call, but the food will be kosher for Passover. There will also be a breadless lunch option available on Saturday and a kosher for Passover breakfast on Sunday. Anyone is welcome to participate in the Seder. The cost is $8 per person, which includes the kosher for Passover banquet option and the other kosher for Passover meals.

Kosher for Passover Banquet Menu

Roasted chickens

Stuffed eggplant with vegetables (vegetarian)

Chicken soup

Matzo balls

Gefilte fish and horseradish

Carrot tzimmas

Potato kugel

Matzo

Passover loaf cake

Directions

From Western Massachusetts

Take the Mass Pike East to Route 495

Take Route 495 North to Exit 27

Go East on Route 117

Passing the Country Cupboard and Mobil Station on the right, take your next right which is Route 85 South

About 1/4 mile on the right is the white sign for Camp Resolute

From Boston

Take the Mass Pike West to Route 495

Follow first set of directions number 2 on.

From The North

In Massachusetts, take Route 495 South to Exit 27

Follow Directions from first set number 3

From The South

In Massachusetts, take Route 495 North to Exit 27

Follow Directions from first set number 3

What to bring
Sleeping bag and pillow

Flashlight

Pajamas or long underwear to sleep in

Project clothes for Saturday morning

Banquet clothes for the banquet and dance

Towel, toiletries, and other general overnight gear

Work gloves for the outdoor project

Plenty of layers of clothing, as it can be chilly at night

Board games and cards

You are also welcome to bring your own tent and set it up, if you would like to. The camp’s tents and cabins will be available for those who don’t bring their own.

Please be sure that you are able to carry what you pack a few hundred yards.

Facilities

Camp Resolute’s facilities include

Flush toilets and a limited number of showers.
Choice of tent or cabin to sleep in. Cabins have bunk bed frames with bare mattresses. The tent area will be kept quiet for sleeping.
Tent area for those who wish to bring their own tent.
Plenty of parking.

As at any scout camp, there will be NO ALCOHOL allowed on the premises. This will be strictly enforced. Our chapter has worked with Resolute for many years and the camp ranger is among our advisors, so it is very important to us to preserve our good relationship with the camp.

If you would prefer not to stay at Camp Resolute, there are several hotels nearby.

Homestead Marlborough is in Marlborough, MA at 19 Northborough Avenue, approximately six miles from Camp Resolute. They have a limited number of rooms available at $115 per night. Rooms come with a queen-sized bed and may have a maximum of 4 people. They are reserved until mid-March under the name APO. Call (508) 490-9911 for reservations.
Boxborough I-495 is at 242 Adams Place, Boxborough, MA, about 4 miles from Camp Resolute. They have rooms with two double beds available for $159 a night. There is a maximum of five people per room. APO has not made any reservations with them. Call (978) 263-8701 to reserve a room.