--- ../../../text/constitution/constitution.tex 2016-03-19 17:42:41.000000002 -0400 +++ keyholders.v3.tex 2017-05-23 21:33:34.000000002 -0400 @@ -16,7 +16,7 @@ % To make changes easier. \newcommand{\SIPB}{Board} \newcommand{\EC}{Executive Committee} -\newcommand{\datechanged}{As of March 2016} +\newcommand{\datechanged}{As of DATE OF AMENDMENT} % Headings \pagestyle{myheadings} @@ -72,20 +72,38 @@ \asection{Requirements} Any person may join and remain a member of the \SIPB{} by -assenting to its principles as described in this Constitution, by -participating in the work of the \SIPB{}, and by acceptance by the -\SIPB{} according to the procedure in \ref{Election of Members}. - -\asection{Full and Associate Membership} -\emph{Full members} of the \SIPB{} shall be the members who are also -students of the Massachusetts Institute of Technology. Any member who is -not a full member shall be an \emph{associate member}. +assenting to its principles as described in this Constitution and +participating in the work of the \SIPB{}. -Only full members may vote in elections and be elected to positions on the -\EC{}. Full members shall be expected to participate in the work and +\asection{Becoming a Keyholder} +A \emph{keyholding member}, or \emph{keyholder}, of the \SIPB{} shall be +granted the full privileges and shares all the responsibilities +historically bestowed upon an elected member of the \SIPB{}, including, +but not limited to, holding a key to the office and keeping the office +open for non-keyholding members and visitors, unless such privileges or +responsibilities are otherwise revoked. + +Any member interested in keyholder status in the \SIPB{} shall undertake +an introductory period during which they may be familiarized with the +operation of the \SIPB{}. The introductory period shall last at least +one month, and the member shall attend at least four general meetings of +the \SIPB{} during the introductory period. After such an introductory +period has been served, that member may become a keyholding member of +the \SIPB{} by the procedure in \ref{Election of Keyholders}. + +All members of the \SIPB{} elected before {\bf DATE OF AMENDMENT} shall be +automatically granted keyholder status. + +\asection{Student and Associate Keyholders} +\emph{Student keyholders} of the \SIPB{} shall be the keyholding members who are also +students of the Massachusetts Institute of Technology. Any keyholder who is +not a student keyholder shall be an \emph{associate keyholder}. + +Only student keyholders may vote in elections and be elected to positions on the +\EC{}. Student keyholders shall be expected to participate in the work and activities of the \SIPB{}. -An associate member of the \SIPB{} shall not vote in elections and shall not +An associate keyholder of the \SIPB{} shall not vote in elections and shall not be elected to any position on the \EC{}, but may participate fully in the work and activities of the \SIPB{}. @@ -102,83 +120,73 @@ any member active at the start of the vacation shall also be considered active. -Only active members may vote in elections and hold positions on the +Only active student keyholders may vote in elections and hold positions on the \EC{}. -\asection{Prospectives for Membership} -Any person interested in applying for membership in the \SIPB{} shall -undertake an introductory period during which that person, referred to -as a prospective, may be familiarized with the operation of the -\SIPB{}. The introductory period shall last at least one month, and -the prospective shall attend at least four general meetings of the -\SIPB{} during the introductory period. After such an introductory -period has been served, that prospective may become an active member -of the \SIPB{} by the procedure in \ref{Election of Members}. - - -\article{Election of Members} - -\asection{Nomination of Prospectives} -In order to consider a prospective for membership in the \SIPB{}, a -motion nominating the prospective for membership shall be proposed and -seconded by active full members present at a meeting of the \SIPB{}, -and accepted by the prospective. By accepting this nomination, a -prospective shall assent to the principles of the \SIPB{} as described + +\article{Election of Keyholders} + +\asection{Nomination for Keyholder Status} +In order to consider a member for keyholder status in the \SIPB{}, a +motion nominating the member for keyholder status shall be proposed and +seconded by active student keyholders present at a meeting of the \SIPB{}, +and accepted by the member. By accepting this nomination, a +member shall assent to the principles of the \SIPB{} as described in this Constitution and agree to participate in the work of the -\SIPB{}. This motion to consider the prospective shall be carried by -a majority of the active full members of the \SIPB{} present. +\SIPB{}. This motion to consider the member shall be carried by +a majority of the active student keyholders of the \SIPB{} present. -\asection{Notification of Election of Prospectives} -The prospectives shall be elected to membership in the \SIPB{} by the -active full members of the \SIPB{}. The meeting at which the -membership elections for those nominated shall be held shall be -scheduled no sooner than six (6) days following the meeting at which -the motion to consider the prospectives for membership was -entertained. Each active full member shall be sent a notification of -the date of the elections and a list of the prospectives nominated for -membership at least four (4) days in advance, unless the member waives +\asection{Notification of Keyholder Elections} +Members shall be elected as keyholders of the \SIPB{} by the +active student keyholders of the \SIPB{}. The meeting at which the +keyholder elections for those nominated shall be held +no sooner than six (6) days following the meeting at which +the motion to consider the members for keyholder status was +entertained. Each active student keyholder shall be sent a notification of +the date of the elections and a list of the members nominated for +keyholder status at least four (4) days in advance, unless the keyholder waives such notification in writing to the Chair. -\asection{Absentee and Proxy Voting for Prospectives} -Absentee voting shall be allowed for the purpose of electing the -prospectives. Absentee ballots shall be valid only if presented to +\asection{Absentee and Proxy Voting for Keyholder Elections} +Absentee voting shall be allowed for the purpose of electing new +keyholders. Absentee ballots shall be valid only if presented to the Chair before voting commences. Proxy voting is not allowed. \asection{Quorum} Quorum for the election shall be the number of votes needed to pass -(as stated in \ref{Election of Prospectives}) plus two; absentee ballots +(as stated in \ref{Election Procedure of New Keyholders}) plus two; absentee ballots shall be counted towards this quorum. If quorum is not achieved or if -the prospective is not present, the election shall be rescheduled by +the member is not present, the election shall be rescheduled by the Chair, and all absentee ballots shall be voided (and must be resubmitted for the rescheduled election). If, on two separate -occasions, quorum is achieved but the prospective is not present, the -nomination of that prospective member shall be automatically +occasions, quorum is achieved but the member is not present, the +nomination of that member shall be automatically withdrawn. -\asection{Questioning of Prospectives} -Anyone present at the election may question the prospectives for -membership; this questioning period must be closed before voting +\asection{Questioning of Members} +Anyone present at the election may question the members being considered for +keyholder status; this questioning period must be closed before voting commences. The Chair may restrict questioning and limit discussion as the Chair deems appropriate. -\asection{Election of Prospectives} -All voting shall be by secret ballot. If more than one prospective is +\asection{Ballots and Vote Counting} +All voting shall be by secret ballot. If more than one member is under consideration, ballots not exactly marked with the name (first and last names, or just first name or last name if unique) or username -of each prospective shall be wholly discarded as abstentions. Ballots +of each member shall be wholly discarded as abstentions. Ballots not exactly marked with ``yes'', ``no'', or ``abstain'' for each -prospective shall be wholly discarded as abstentions. +member shall be wholly discarded as abstentions. -These conditions satisfied, new membership shall be granted by -garnering the floor of one-half of the total active full membership and -the floor of two-thirds of the active full members voting: +These conditions satisfied, keyholder status shall be granted by +garnering the floor of one-half of the total active student keyholders and +the floor of two-thirds of the active student keyholders voting: \begin{displaymath} -{\rm max} +{\rm max}\! \left(\left\lfloor{1\over 2}\times - {\it number\ of\ active\ full\ members} + \mbox{number of active student keyholders} \right\rfloor, \left\lfloor{2\over 3}\times - {\it number\ of\ yes\ or\ no\ votes} + \mbox{number of yes or no votes} \right\rfloor\right) \end{displaymath} For the purpose of this calculation, abstentions shall not count as @@ -186,12 +194,12 @@ \asection{Revocation of Membership} Revocation of membership shall be accomplished by the procedure -outlined in \ref{Election of Members}, subject to identical +outlined in \ref{Election of Keyholders}, subject to identical restrictions upon meeting schedules and approval required for the -carry of the respective motions, except that the member in question +carry of the respective motions, except that the keyholder in question need not be present. -The \EC{} shall have the power to revoke the membership of any individual +The \EC{} shall have the power to revoke the membership or keyholding status of any individual member of the \SIPB{} in accordance with \ref{Discipline}, subject to the normal override procedure described in \ref{Review of Decisions}. @@ -209,7 +217,7 @@ \SIPB{}. The \EC{} may appoint working committees from the general membership -of the \SIPB{} as it deems necessary. At least one member of the \EC{} +of the \SIPB{} as it deems necessary. At least one person from the \EC{} shall be on each one of these working committees. The \EC{} shall be empowered to dissolve any working committee as it deems necessary, and shall have final review of all decisions of said committees. @@ -266,14 +274,14 @@ \ref{Review of Decisions}. \asection{Notification of Election} -The \EC{} shall be elected by the active full members of the \SIPB{}. -Each active full member shall be sent a notification of the date of -the elections and a list of members eligible for election to the \EC{} -at least six (6) days in advance, unless the member waives such +The \EC{} shall be elected by the active student keyholders of the \SIPB{}. +Each active student keyholder shall be sent a notification of the date of +the elections and a list of keyholders eligible for election to the \EC{} +at least six (6) days in advance, unless the keyholder waives such notification in writing to the Chair. \asection{Qualifications} -The members of the \EC{} must be active full members in good standing. +The people on the \EC{} must be active student keyholders in good standing. There shall be no campaigning before the elections. \asection{Election Order} @@ -287,10 +295,10 @@ shall be read from \ref{Officers and Duties}. \asection{Nominations} -Candidates for offices must be nominated and seconded by active full -members present, and must accept the nomination. By accepting this +Candidates for offices must be nominated and seconded by active student +keyholders present, and must accept the nomination. By accepting this nomination, a candidate shall agree to perform all the duties of the -office if elected. All eligible active full members are automatically +office if elected. All eligible active student keyholders are automatically nominated as Members-at-Large, but may decline the nomination if they choose. @@ -325,7 +333,7 @@ candidates to retain on the ballot. In this runoff, the first-place candidate(s) shall be retained on the ballot, and all other runoff candidates shall be dropped. Any additional candidates may be dropped -only by unanimous consent of the active full members present. If, +only by unanimous consent of the active student keyholders present. If, however, no candidates are dropped in this procedure, that election and all elections following shall be postponed to a later time to be determined by the \EC{}. @@ -337,7 +345,7 @@ \EC{}. \asection{Election of Members-at-Large} -For the election of Members-at-Large, each active full member shall be +For the election of Members-at-Large, each active student keyholder shall be allowed five votes, for five different candidates. Ballots not exactly marked with five votes, with each vote consisting of the name (first and last names, or just first name or last name if unique) or @@ -392,7 +400,7 @@ \asection{Revocation of Membership in the \EC{}} Membership in the \EC{} shall be automatically revoked by resignation -or by loss of membership in the \SIPB{}. Membership in the \EC{} +or by loss of keyholder status in the \SIPB{}. Membership in the \EC{} shall not be revoked by loss of MIT student status unless the member in question either (a) resigns, or (b) is the Chair or the Treasurer and is requested to vacate their respective position by the Association of Student @@ -422,12 +430,12 @@ and place arranged by the \EC{}, upon notice to all members of the \SIPB{} at least seven (7) days in advance. Any member of the \SIPB{} may call for a general meeting at a specified time and place. The -majority of the active full members of the \SIPB{} must approve the +majority of the active student keyholders of the \SIPB{} must approve the meeting for it to be held, and this vote is not subject to the approval of the \EC{}. All general meetings of the \SIPB{} shall be -open to the public unless a meeting voted closed to non-members of the -\SIPB{} by a majority of all active full members of the \SIPB{} -present. Nominations and elections of prospectives and of the \EC{} +open to the public unless a meeting voted closed to non-members or non-keyholders of the +\SIPB{} by a majority of all active student keyholders of the \SIPB{} +present. Nominations and elections of new keyholders and of the \EC{} may be entertained at general meetings. Business shall be conducted at general meetings subject to the approval of the \EC{}. @@ -441,7 +449,7 @@ \asection{Special Meetings} Any member of the \SIPB{} may call for a special meeting at a -specified time and place. The majority of the active full members of +specified time and place. The majority of the active student keyholders of the \SIPB{} must approve the meeting for it to be held, and this vote is not subject to the approval of the \EC{}. Any business suitable for general meetings may be conducted at a special meeting, unless the @@ -452,9 +460,9 @@ \asection{Voting at Meetings} The \President{} shall have power to decide whether a vote shall -be open (a) to all members of the \SIPB{} and prospectives for -membership present, (b) to all members of the \SIPB{} present, or (c) to -the active full members present only, unless otherwise specified in this +be open (a) to all members of the \SIPB{} present, + (b) to all keyholders of the \SIPB{} present, or (c) to +the active student keyholders present only, unless otherwise specified in this Constitution or a policy of the \SIPB{}. No binding vote may be conducted at a general meeting if no member of @@ -498,9 +506,9 @@ simple majority vote of its members at a meeting of the \EC{}, subject to the normal override procedure described in \ref{Review of Decisions}. -The general active membership of the \SIPB{} shall have power to enact, +The general active keyholding membership of the \SIPB{} shall have power to enact, amend, or repeal Policies by the procedure outlined in \ref{Election of -Members}. The proposed Policy shall be sent to all members eligible to +Keyholders}. The proposed Policy shall be sent to all keyholders eligible to vote as a part of the notification process, but the text of the Policy may be altered before the voting commences. Absentee voting is not allowed for Policy votes. @@ -509,10 +517,10 @@ \article{Review of Decisions} In the case that a decision of the \EC{} is felt detrimental to the -goals of the \SIPB{}, the general active membership of the \SIPB{} may +goals of the \SIPB{}, the general active keyholding membership of the \SIPB{} may choose to overrule the decision in question. The procedure for overruling a decision of the \EC{} shall be accomplished by the -procedure outlined in \ref{Election of Members}, subject to +procedure outlined in \ref{Election of Keyholders}, subject to identical restrictions upon meeting schedules and approval required for the carry of the respective motions, except that members of the \EC{} need neither be present nor approve the overruling. @@ -527,10 +535,10 @@ including, but not limited to, withholding its services, banishment from spaces controlled by the \SIPB{}, and revocation of any status, position, or privileges bestowed upon them by the \SIPB{}, including -membership in the \SIPB{}, if two-thirds (2/3) of all members of the +membership or keyholder status in the \SIPB{}, if two-thirds (2/3) of all members of the \EC{} vote in favor of such sanctions. These sanctions are subject to the normal override procedure described in \ref{Review of Decisions}. -Any member or prospective under consideration for these sanctions by the +Any member under consideration for these sanctions by the \EC{} shall have the right to appear before the \EC{}, be informed of the reasons for which the sanctions are being considered, and have an opportunity to respond. While sanctions are being considered, the \EC{}