From: abbe@Athena.MIT.EDU
Date: Tue, 17 Aug 93 15:01:25 -0400
Message-Id: <9308171901.AA09745@podge.MIT.EDU>
To: marthag@Athena.MIT.EDU
Cc: abbe@Athena.MIT.EDU
Subject: tour braindump


All the information is pretty much in /afs/sipb/user/abbe/tours/tour.grp
-who is talking, how long, who i've contacted etc.
All the correspondence is in /mit/abbe/Mail/tours.

A quick summary:

Who            	What      	Where		#People		Length  
Mark Torrance   mobot lab 	LCS           	15-20           10-20 min
Randy Sargent   lego lab  	medialab      	20		15 min
Joe Boerges     6.001 lab 	34-501	 	15-20 		10 max
Tom Greene      CM5  	 	LCS       	???   	       	???
Jon Orwant    	Garden  	medialab        12ish		15-20min
Janet Daly    	ACSinfo     	e40-302         up to 35        45 min
Mark Smith    	CAM      	LCSrm518  	any size        up to 1/2 hr


Jeff Schiller   storyhour      6-120		whole group     after tours

jtidwell offered to work with this info to figure out a schedule that
will work for 3 groups and meet all the number/time requirements.
I sent it to her today...hopefully she will be able to get it all worked
out.

After that, what is left from stan's howto list is:

7.  Have somebody make up a poster for the tours.  Steal last year's
and modify it if necessary.  Make ~100 copies of the poster, and poster
the clusters a week before the tour.  Poster other places (Infinite
Corridor, etc) 4 days before.

*richard is modifying last years poster, this should work.

8.  Send mail to *bboard@ai.mit.edu and usermsgs@athena.mit.edu
announcing the tour.

*probably should wait a bit longer to do this

9.  Send out a message to SIPB asking for shepherds and sheep dogs for
the tour.  Get at least six people to commit.  Talk to people
personally if necessary.  Threaten bodily harm.

*should go in next weeks minutes, can you send out this mail or should I?

10.  Schedule stops.  Alan Bawden supposedly has a scheduling program
for this (see Penny's message in tour.mail file).  Generally, three
groups rotating through AI/LCS, Media-lab, and other seems to work.
If you feel up to it, walk the tour to get an idea of times between
stops.

*jtidwell is working on.

11.  Come up with a flyer for the tour guides.  This is a listing of
the stops, schedule, etc, and some subtle reminders for them to thank
the demoers, etc.  It should describe what you expect them to do once
they get to a site (knock on the door, phone, etc).  You may have to
give the tour guides a combination or two.  [tour.guide]

*can you do this close to the date of the tour?

12.  Arrange for food.  At the meeting before the tour, ask for
funding of up to $75 for food.  If approved, check with Kathy Allen.
Con a couple SIPB members with a car to shop for food and bring it
over.  If necessary, this can be done at Laverde's.  Check SIPB
supplies for cups and plates.  A listing of food is in tour.mail (in
terms of what gets eaten).  Get at least 3 litres of Classic Coke.
The SIPB members should save the receipt so that they can be
reimbursed.

*I'll ask for funding.  Can you deal with the rest?

13.  Show up at the arranged time at the arranged place (usually Lobby
7, 6:45-7:00pm).  Introduce yourself, and explain how the tour is
going to be organized (# of tours, stops, every tour goes to the same
stop).  Some people may want to go to the media-lab first (so they can
punt the other stops).  If you feel generous, tell them.

*We should both be there...

14.  Let the tours go.  Lead a tour.  Have fun.  Eat afterwards, and
listen to the speaker.

*Gosh, this is difficult....

15.  Send mail to the demo'ers, thanking them for showing their stuff
off.

*If you could do that, it would be cool - i'll be hosed from then until
reg day with olc bootcamp and then going to florida for my aunt's wedding.

How does this sound?

-abbe