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Charge Capture Settings

The Charge Capture Settings screen allows administrators to modify the dictionary of CPT codes that Charge Capture applies, determine where all of the code edits run (either on the server or handheld or not at all), and create CPT filters for use within the health care facility. In addition, the Charge Capture Settings screen allows the administrator to create billing routers and modify existing ones, as well as define whether or not a separate ID is required for billing areas. When you select Charge Capture from the Edit Settings menu on the Institution Desktop, the Charge Capture Settings screen appears.

The ChargeKeeeper Settings screen allows you to configure the following parameters:

• Nomenclature Vocabularies : This setting allows administrators to change or add to the dictionary of CPT codes and modifiers that Charge Capture uses. Click the Edit link to view the vocabularies being used. Choose either CPT or Modifier from the Choose Vocabulary pull-down list to filter the list. For CPT codes, each code displays up to four types of information in the Quick Details box: the Code number, a Description of the code, Guidelines for using the charge code, and for procedural codes, the Maximum Quantity allowed. To change any of the settings for a particular code, click the Edit button in the Quick Details box.

When editing the Nomenclature Vocabularies parameter, you can use the toolbar buttons to perform specific actions. Click the New Code toolbar button to add a new CPT code, by filling in the required fields of Code , Description , Guidelines , and Max Quantity into the Add Nomenclature Item:CPT box. Click Save to add the code.

Click the Search Codes toolbar button to filter the list of CPT codes for your purposes. Select the type of search you would like to perform, either Search for Code or Search for Description . Then, enter the appropriate search string and click the Search button to perform the search and display the matching results.

• Billing Area Requires ID : This setting determines whether or not a separate billing area ID is required when creating or editing an existing billing area for managing a department's Charge Capture settings (Charge Capture Settings). Choose Yes to require an ID; otherwise, choose No .
• Billing Routers : This setting allows the administrator to view the billing routers defined for their health care facility, as well as adding new billing routers and modifying existing ones. Billing routers determine where the charge information is sent so that the health care facility can manage its billing. These routers can be either a printer or a file. Click the Edit link to view or edit the existing billing routers and to add new billing routers.
• To add a new billing router, click the New Billing Router toolbar button. Fill in the Create Billing Router form as follows: enter a Label or name for the billing router; choose either Printer or File as the Type , and enter any parameters associated with the Type (such as the network address for a printer). Keep in mind that there must be a file interface defined as part of the deployment process if you choose to use a file as the billing router. Adding a new billing router only creates the billing router and does not mean that departments have been assigned to use it. Administrators can specify which billing router to use for each department when managing that department's Charge Capture settings (see Charge Capture Settings).
• To edit an existing billing router, select it from the Choose Billing Router form and click the Edit button in the Quick Details box.
• Transaction Provider Field Labels : This setting determines what labels will appear for users on their handheld devices when referencing the Billing Provider , Referring Provider , and Secondary Provider . For example, "Referring" is a common abbreviated label for the Referring Provider .
• Charge Validity Checking : This setting determines what fields are checked for validity: the Charge Header , the Charge Date , and any Code Edits . Check the fields that you want Charge Capture to validate before accepting their values.
• Code Edits : If set up for your institution, this setting allows you to determine which dictionaries will be used to validate values for server (web interface) users or handheld device users. Click on the Edit link and check server and/or handheld for each dictionary. Checked dictionaries will be used to validate code edits. Note that the Code Edits field must be checked under the Charge Validity Checking setting for this to apply.
• Extension period before draft expires : This setting allows the administrator to set the number of days before a charge draft expires and can no longer be finished. When they expire, drafts are sent to the Holding Bin and are removed from the handheld device.
• CPT Filters : This setting allows administrators to view or edit the full list of filters available when searching through CPT codes, while also allowing them to add new filters.
• To add a new filter, click the New Filter toolbar button. Enter a Filter Label name that will be used to identify the filter. Then, check the boxes next to the codes that will be included in the filter. Click Save in the Quick Details box to create the filter as you have defined it.
• To edit an existing filter, select it from the View CPT Filters form and click Edit in the Quick Details box.