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Student Activities Midway

The Fall Orientation Midway is the primary fall recruiting event for ASA groups. There is also a CPW Midway for prefrosh to get a glimpse at our student groups.

CPW Midway 2019

Allocations for the 2019 CPW Midway can be found here. It will be held on Saturday, April 13th from 1-3pm in the Johnson Ice Rink.

If you would like to submit a late application for a CPW Midway booth, please fill out the form here by 11:45 PM on 4/12/19. The ASA Midway team will check the form regularly in the days leading up to the Midway and will contact student groups individually when and if a booth is assigned. If you are a new group and do not show up on the Engage form, email asa-midway@mit.edu with your booth request.

Booth Assignments and Performance Schedule

Booth assignments and a map will be emailed out when available. If you group filled out a forum for the midway, you have been allocated one table unless otherwise notified.

Please contact asa-midway@mit.edu if you have any questions.

Because space is limited, by signing up for a booth, you are committing to have it staffed the entire time. Please read the expectations below before signing up for a booth.

Event Details and Expectations

We have laid out the following expectations of groups for our Midways. We set these expectations to ensure that Midway space is used fairly and to help us re-assign space as it becomes available to groups on the waitlist.

The ASA Executive Board members reserve the right to remove groups and members from the Midway for any group's failure to comply with Midway rules and ASA Exec members' requests.

Sign-in and setup

• Your group must sign in with the ASA when you arrive at the Midway.
• Groups can start setup as early as 1:30 PM.
• Groups must check in by 2:00 PM. Groups that are late may be fined $25, and your table may be re-allocated to a group on the waitlist. We will start re-allocating booths promptly at 2:00 PM, so please be on time.
• For the Orientation Midway, ASA early returns must check-in, in addition to their group(s) checking in.

Cancelling

• If your group can no longer attend and/or perform at the Midway, please let us know at least 24 hours in advance. Failure to cancel prior to 24 hours will result in a $25 fine.
• Groups that don't cancel by the time check-in starts will be fined up to $50.

General setup

• Limit members at booths (NEW) - In an attempt to alleviate congestion at this year's midway, we are asking that groups limit the number of persons at each booth to 4. If your group has a half table, please limit your club membership to 2. The ASA will make exceptions for performing groups who are about to or have just performed.
• No external speakers - you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is causing problems for your neighbors or performances.
• Stay at/by your booth - no handing out flyers at the doorway, no blocking the entrance or aisles, etc.
• In order to keep walkways clear for fire safety reasons, groups are required to stay within arms reach of their table at all points. Do not block any entrances or aisles or hand out flyers at the doorway. Non-compliance may result in a $50 fine.
• If your booth is not staffed at any point during that 2 hour period, your group will be fined $25.
• Groups that leave before the conclusion of the Midway without permission from the ASA will incur a $50 fine.
• Keep walkways clear at all times (NEW)
• Greek letters cannot be worn during the CPW Midway unless you are working the IFC or Panhel booth.

Performances

• Due to the number of performing groups, each performer has up to 4 MINUTES for their set.
• Any music used for your performance should be non-explicit and appropriately censored.
• Depending on each Midway and number of groups who sign up to perform, buffer time will be added. For Fall 2018, you will have 6 minutes total to set up and take down and be off the stage.
• Please make your music cuts of no more than 4 MINUTES. Submission information will be sent to each group with a performance time.

If your group is not listed in the booth assignments:

• If you submitted a request, please email asa-midway@mit.edu (forward the email from the submission form if possible). We will do our best to assign you a table in advance of the Midway.